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10 Tips to Work Smarter, Not Harder

Published on: December 2 2022 by Dylan Sigley

10 Tips to Work Smarter, Not Harder

10 Tips to Work Smarter, Not Harder

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00:00:00 00:00:04 Hey Drop services welcome back to
00:00:02 00:00:05 another video today we're going to be
00:00:04 00:00:08 toking about whether you should be
00:00:05 00:00:09 working harder or smarter and if you
00:00:08 00:00:11 haven't subscribed yet what are you
00:00:09 00:00:14 waiting for smash the subscribe button
00:00:11 00:00:16 and if you're looking to build an online
00:00:14 00:00:18 business that helps you live a life of
00:00:16 00:00:20 freedom then I recommend subscribing
00:00:18 00:00:30 liking and commenting
00:00:30 00:00:35 in this video we're going to try and
00:00:33 00:00:37 answer the question should I work harder
00:00:35 00:00:38 or smarter I'd be your thinking Lance
00:00:37 00:00:41 that seems like it should be a
00:00:38 00:00:44 no-brainer so let's take a look no
00:00:41 00:00:46 matter what job you have or the industry
00:00:44 00:00:48 you're in there will never be enough
00:00:46 00:00:51 hours in the day to get everything done
00:00:48 00:00:53 and as a result you might constantly
00:00:51 00:00:54 feel like you're always behind and
00:00:53 00:00:56 that's just not good for your
00:00:54 00:00:59 productivity or your health think of it
00:00:56 00:01:01 like this if you're not thriving neither
00:00:59 00:01:03 is your business most people think the
00:01:01 00:01:06 answer is to put in more and more hours
00:01:03 00:01:07 work more and make more right it sounds
00:01:06 00:01:09 like it should be some kind of simple
00:01:07 00:01:12 recipe but just because you're putting
00:01:09 00:01:13 16 hours a day into your business
00:01:12 00:01:16 doesn't mean you're going to be
00:01:13 00:01:18 successful and it definitely doesn't
00:01:16 00:01:21 make you more profitable it's about what
00:01:18 00:01:23 you're actually doing with your time and
00:01:21 00:01:25 that's kind of obvious right it may seem
00:01:23 00:01:29 obvious but a lot of people including
00:01:25 00:01:31 myself focus on how much work are doing
00:01:29 00:01:33 rather than thinking about how they
00:01:31 00:01:35 could actually work more efficiently
00:01:33 00:01:38 there's a lot of smart people out there
00:01:35 00:01:40 researching this and it turns out that
00:01:38 00:01:42 increasing your work hours in a given
00:01:40 00:01:44 week can actually decrease your
00:01:42 00:01:47 productivity so when it comes to your
00:01:44 00:01:50 own business that work more make more
00:01:47 00:01:52 mantra isn't even true working smarter
00:01:50 00:01:55 involves asking yourself questions like
00:01:52 00:01:57 can this be done quicker or can this
00:01:55 00:02:00 task be automated to a virtual assistant
00:01:57 00:02:01 or even does it have to be perfect is
00:02:00 00:02:03 this a task where it could be good
00:02:01 00:02:05 enough just fine if you're working
00:02:03 00:02:07 smarter from the beginning you'll bake
00:02:05 00:02:09 this into your entrepreneurial mindset
00:02:07 00:02:11 and over time achieve far greater
00:02:09 00:02:14 results than your competitors here are
00:02:11 00:02:16 10 simple tips to help you focus on what
00:02:14 00:02:19 really matters and work smarter number
00:02:16 00:02:22 one focus on the most important tasks
00:02:19 00:02:23 let's say you have a major new project
00:02:22 00:02:25 that you have to start working on like
00:02:23 00:02:27 most people you'll probably start
00:02:25 00:02:29 thinking about all the thousand
00:02:27 00:02:31 different things you're going to have to
00:02:29 00:02:33 do and it starts to produce a huge to-do
00:02:31 00:02:35 list that's gonna make you feel
00:02:33 00:02:38 overwhelmed having a huge to-do list is
00:02:35 00:02:39 actually counterproductive and will make
00:02:38 00:02:42 you lose focus
00:02:39 00:02:45 why because you won't be prioritize
00:02:42 00:02:48 the tasks that are actually key to the
00:02:45 00:02:51 project success ideally what you should
00:02:48 00:02:54 do is keep your list to say three to
00:02:51 00:02:56 five key tasks each day and prioritize
00:02:54 00:02:58 them in order of importance don't
00:02:56 00:03:01 overthink the prioritization though
00:02:58 00:03:03 because that takes time and causes
00:03:01 00:03:05 stress if it's not in your face obvious
00:03:03 00:03:07 just randomly assign them one two three
00:03:05 00:03:09 four five and move on
00:03:07 00:03:11 awesome so now you've got your list for
00:03:09 00:03:13 your day to knock off the three to five
00:03:11 00:03:15 items so focus on one task then get it
00:03:13 00:03:17 done and move decisively to the next one
00:03:15 00:03:19 and you'll reduce your stress and become
00:03:17 00:03:21 much more productive and trust me on
00:03:19 00:03:23 this you'll be mind blown by how
00:03:21 00:03:26 productive you can be when you focus on
00:03:23 00:03:28 one specific task for third or fifth of
00:03:26 00:03:30 your day rather than being all over the
00:03:28 00:03:33 show trying to cover everything so
00:03:30 00:03:36 number two measure your results not your
00:03:33 00:03:38 time this means don't focus on how long
00:03:36 00:03:40 you spend doing something focus on what
00:03:38 00:03:42 you actually achieve in your time on it
00:03:40 00:03:44 one way to measure results instead of
00:03:42 00:03:46 time is to create lists of things you
00:03:44 00:03:48 have actually completed during the day
00:03:46 00:03:50 and across the week and you can say done
00:03:48 00:03:52 or completed and having that list is a
00:03:50 00:03:54 great way to keep track of what you're
00:03:52 00:03:56 actually achieving especially if this
00:03:54 00:03:59 involves physically moving tasks from
00:03:56 00:04:01 to-do list to a completed list with
00:03:59 00:04:03 poster notes or something like that by
00:04:01 00:04:06 keeping a completed list you'll feel
00:04:03 00:04:07 more motivated and focused since you can
00:04:06 00:04:10 actually see what you're accomplishing
00:04:07 00:04:12 each day each week and how this gets you
00:04:10 00:04:14 closer to your overall goals and
00:04:12 00:04:16 everyone has those times in the day we
00:04:14 00:04:19 are in the zone you feel super energized
00:04:16 00:04:22 keep track of that and prioritize your
00:04:19 00:04:25 tasks to get the main tasks done during
00:04:22 00:04:26 your daily peak times finally a Friday
00:04:25 00:04:28 beer to celebrate the week's
00:04:26 00:04:31 achievements is also a great opportunity
00:04:28 00:04:32 to give yourself a pat on the back for a
00:04:31 00:04:34 good job done during the week and
00:04:32 00:04:37 celebrating that right celebrate your
00:04:34 00:04:39 successes big and small so number three
00:04:37 00:04:41 your attitude is so important having a
00:04:39 00:04:42 positive attitude when it comes to
00:04:41 00:04:44 working on your business is cliche but
00:04:42 00:04:47 can have a big impact on your
00:04:44 00:04:49 productivity health and well-being if
00:04:47 00:04:51 you have a positive attitude you're
00:04:49 00:04:52 going to be more likely to learn from
00:04:51 00:04:55 the opportunities and see opportunities
00:04:52 00:04:57 and grow and be successful in the future
00:04:55 00:04:59 and when mistakes and failure inevitably
00:04:57 00:05:01 occur right this is going to be way
00:04:59 00:05:03 better food than spending a precious
00:05:01 00:05:06 time and effort looking for someone else
00:05:03 00:05:08 to blame lastly having a positive
00:05:06 00:05:10 attitude will help you set high
00:05:08 00:05:13 standards for the work that you do and
00:05:10 00:05:13 all make you own your decisions and feel
00:05:13 00:05:16 great about it
00:05:13 00:05:18 so do it and number four communication
00:05:16 00:05:21 is key to working smarter when you can
00:05:18 00:05:23 communicate well with that on the phone
00:05:21 00:05:25 email or in person you'll eliminate all
00:05:23 00:05:27 sorts of problems it doesn't matter if
00:05:25 00:05:29 you're a freelancer entrepreneur or
00:05:27 00:05:31 employee this of course gonna be times
00:05:29 00:05:33 when you're gonna have to work with
00:05:31 00:05:36 other people from different professions
00:05:33 00:05:38 levels of education and language and
00:05:36 00:05:40 different backgrounds in general right
00:05:38 00:05:42 having excellent communication skills is
00:05:40 00:05:44 critikal to working smarter
00:05:42 00:05:47 misunderstandings and miscommunication
00:05:44 00:05:49 can lead to having to redo work and or
00:05:47 00:05:51 failing to meet obligations which can
00:05:49 00:05:54 waste huge amounts of time money and
00:05:51 00:05:56 pull your reputation so one good tip is
00:05:54 00:05:59 to learn to stay on point
00:05:56 00:06:00 especially when communicating via email
00:05:59 00:06:03 make it sure make it clear what you're
00:06:00 00:06:05 saying and super clear what you want
00:06:03 00:06:07 from the recipient this is a real
00:06:05 00:06:09 time-saver guys as you'll reduce the
00:06:07 00:06:12 number of back-and-forth emails going
00:06:09 00:06:15 around in circles so number five Cree
00:06:12 00:06:16 hate and stik to a routine you've heard
00:06:15 00:06:19 all of this before right but when we
00:06:16 00:06:21 create routines we form habits which
00:06:19 00:06:23 when fully formed allows us to work
00:06:21 00:06:25 faster and better as we don't have to
00:06:23 00:06:28 spend much time thinking about something
00:06:25 00:06:30 we just do it for example get in the
00:06:28 00:06:31 habit of always doing your sales calls
00:06:30 00:06:34 first thing in the morning at 9 a.m.
00:06:31 00:06:36 every day after you have done this for a
00:06:34 00:06:38 few weeks it will become a habit and
00:06:36 00:06:39 you'll just do it and not spend time
00:06:38 00:06:40 getting anxious about it thinking too
00:06:39 00:06:42 much about it
00:06:40 00:06:45 online calendars and Diaries are great
00:06:42 00:06:47 too to help you learn a new routine you
00:06:45 00:06:49 can block out time each party or day for
00:06:47 00:06:51 all of the tasks that you have to do and
00:06:49 00:06:53 on the topic of calendars a popular hack
00:06:51 00:06:56 is to use one calendar for everything
00:06:53 00:06:59 business personal health fitness you're
00:06:56 00:07:01 all one person so make sure your gym dog
00:06:59 00:07:04 walks grocery shopping and sales calls
00:07:01 00:07:06 are all scheduled in and visible so you
00:07:04 00:07:07 can keep a balanced life and avoid over
00:07:06 00:07:09 committing
00:07:07 00:07:11 so okay so number six automate more
00:07:09 00:07:14 tasks it probably goes without saying
00:07:11 00:07:16 but automation of low value tasks frees
00:07:14 00:07:17 up your time and sometimes hours in a
00:07:16 00:07:19 day so you can focus on the more
00:07:17 00:07:21 important tasks that are actually going
00:07:19 00:07:22 to help you grow your business like
00:07:21 00:07:25 personal follow-ups with clients and
00:07:22 00:07:29 hiring the right kind of people famously
00:07:25 00:07:31 Steve Jobs wore the same outfit every
00:07:29 00:07:33 day and that wasn't a fashion statement
00:07:31 00:07:35 guys obviously the reason wants to
00:07:33 00:07:37 reduce the number of decisions he had to
00:07:35 00:07:40 make it takes energy to make decisions
00:07:37 00:07:42 so wearing the same outfit every day
00:07:40 00:07:44 mean one less decision he had to make
00:07:42 00:07:47 you don't have to copy Steve Jobs of
00:07:44 00:07:49 course the listen here team is that if
00:07:47 00:07:51 there are tasks and decisions that you
00:07:49 00:07:53 can automate there acquire a list of
00:07:51 00:07:55 your input or thinking time you can
00:07:53 00:07:58 focus on the more important things that
00:07:55 00:08:01 add value to your business and to your
00:07:58 00:08:04 clients okay so number seven stop
00:08:01 00:08:06 multitasking multitasking is for clowns
00:08:04 00:08:08 it's true the rest of us just aren't
00:08:06 00:08:10 designed to ride a bike and juggle a
00:08:08 00:08:12 million things at once researchers have
00:08:10 00:08:14 even looked at people's brain activity
00:08:12 00:08:16 when they try to multitask and found
00:08:14 00:08:19 that people simply couldn't execute on
00:08:16 00:08:21 more than one thing at a time well all
00:08:19 00:08:23 you end up doing is splitting your
00:08:21 00:08:25 attention really quickly between a bunch
00:08:23 00:08:28 of different things so basically doing
00:08:25 00:08:30 one task at once but only for one minute
00:08:28 00:08:32 when was the last time you wrote a
00:08:30 00:08:36 winning proposal in a minute right never
00:08:32 00:08:38 so focus all your attention on one task
00:08:36 00:08:41 at a time and nail it before moving on
00:08:38 00:08:43 to the next task so number eight take
00:08:41 00:08:46 advantage of your procrastination humans
00:08:43 00:08:47 love procrastination right we tend to
00:08:46 00:08:49 fill the time we have available with
00:08:47 00:08:51 something given the opportunity ever
00:08:49 00:08:53 been in those our meetings when it could
00:08:51 00:08:56 be in fifteen minutes but you can make
00:08:53 00:08:58 it work to your advantage by fiddling
00:08:56 00:09:00 tasks with much shorter deadlines for
00:08:58 00:09:02 example tell a client you'll finish the
00:09:00 00:09:04 project 24 hours earlier than you would
00:09:02 00:09:06 normally and you'll probably find that
00:09:04 00:09:09 it's exactly what you do so number nine
00:09:06 00:09:11 you need to relieve stress stress can
00:09:09 00:09:15 cause physical and emotional problems
00:09:11 00:09:17 you can impact energy health and mental
00:09:15 00:09:18 well-being and it adversely affects your
00:09:17 00:09:20 work performance overall and life
00:09:18 00:09:21 performance so some of the best things
00:09:20 00:09:24 you can do
00:09:21 00:09:26 reduce stress as exercise regularly read
00:09:24 00:09:28 listen to music or podcasts meditation
00:09:26 00:09:30 yoga spending time with friends and
00:09:28 00:09:32 family basically anything that makes you
00:09:30 00:09:34 happy and another tip is to plan
00:09:32 00:09:36 difficult things that you have to do in
00:09:34 00:09:37 advance so if you have a sales call
00:09:36 00:09:39 first thing in the morning and it's
00:09:37 00:09:41 causing you worry plan for it
00:09:39 00:09:43 write it down all of your key points and
00:09:41 00:09:44 practike what you're going to say it
00:09:43 00:09:47 will make you feel much more in control
00:09:44 00:09:49 writing things down which will help to
00:09:47 00:09:51 relieve your stress so it's really
00:09:49 00:09:52 important to carve out time in your day
00:09:51 00:09:55 for this it will help your business
00:09:52 00:09:57 bottom line in the long run and it
00:09:55 00:09:59 really helps overall in your life so
00:09:57 00:10:02 number 10 do more work that you actually
00:09:59 00:10:04 enjoy so in my last tip number 10 is
00:10:02 00:10:06 when you're chasing your entrepreneurial
00:10:04 00:10:08 dreams and following your passion they
00:10:06 00:10:11 will still be tasks you're not keen on
00:10:08 00:10:13 doing this is unavoidable but you can
00:10:11 00:10:15 work around it for example if you love
00:10:13 00:10:18 the sales side of the business focus on
00:10:15 00:10:20 that key your sales process in pipeline
00:10:18 00:10:23 coming and outsource the marketing tasks
00:10:20 00:10:26 or admin sites somebody else automate it
00:10:23 00:10:28 right so focusing on what you love doing
00:10:26 00:10:30 will make you more productive and you'll
00:10:28 00:10:33 get more results both personally and
00:10:30 00:10:36 professionally so what's the key
00:10:33 00:10:37 takeaway from this video sometimes less
00:10:36 00:10:39 is more
00:10:37 00:10:41 right the overwhelming evidence from
00:10:39 00:10:44 people who look into this topic deeply
00:10:41 00:10:47 for a living says work smarter not
00:10:44 00:10:48 harder that's the answer to personal
00:10:47 00:10:51 productivity and business success so
00:10:48 00:10:53 guys just to recap before I go to level
00:10:51 00:10:55 up your personal and business
00:10:53 00:10:58 productivity you need to focus on the
00:10:55 00:11:01 important tasks first always measure
00:10:58 00:11:02 results celebrate your wins practike and
00:11:01 00:11:05 level up your communication skills
00:11:02 00:11:07 create routines around your habits all
00:11:05 00:11:10 that make anything and everything you
00:11:07 00:11:12 can and take care of yourself do what
00:11:10 00:11:14 you enjoy and your productivity will
00:11:12 00:11:16 soar so I look forward to toking to you
00:11:14 00:11:18 in the next video that's the video for
00:11:16 00:11:20 today hopefully today you actually learn
00:11:18 00:11:23 something you can implement in your
00:11:20 00:11:25 business and your life and once again
00:11:23 00:11:27 like subscribe notification bell and
00:11:25 00:11:29 comment below any questions you have and
00:11:27 00:11:32 I'll answer them an upcoming video
00:11:29 00:11:36 personally and until next time